Job cards, repairs, parts procurement, insurance jobs, accounting and payroll — all in one platform. Get paid faster and stay on top of every vehicle in your bay.
From vehicle intake to release — job cards, parts, invoicing, payroll and full accounting in one place.
Open a job card for every vehicle, assign technicians, log labour and parts, and track progress from intake to completion.
Record claim and policy numbers against each job card, along with insurer and assessor details. Keep everything the insurer needs on hand so the job moves smoothly.
Issue LPOs to suppliers for parts and stock in bulk, track deliveries, and record supplier invoices. Parts flow into shared inventory, so any job card can draw from them without creating a separate order.
Track every vehicle by plate, VIN, make and model. Link repairs, parts, claims and invoices to the vehicle and its owner for full service history.
Create quotations and estimates, convert approved ones into job cards, and raise invoices from completed work — including supplemented jobs.
Sell spare parts, oil, and accessories at the counter. Instant receipts, thermal printing, and cash or mobile money payment records.
Track stock across bins and branches. Auto-deduct parts consumed on job cards, and view full movement history.
Run quality checks before handover, capture before / after photos with a built-in viewer, collect a signed customer satisfaction note, and issue release authorization with a signed release letter.
Run multiple garage branches under one organization. Switch between workspaces for separate garages or business entities.
Invite front desk, technicians, store keepers and accountants with role-based access. Owners and admins control who sees what.
Pre-loaded Kenyan chart of accounts tuned for garages. Auto-calculate VAT on parts, labour and insurance jobs. KRA PIN and tax registration management.
Every change is tracked with full audit history. Soft-deletes protect against accidental data loss. OTP verification for sensitive actions.
Record supplier bills, utilities, rent, and overheads. Track payables, payment terms, and get a clear view of your garage's spending.
Issue credit notes for customer invoices and supplier bills. Handle insurance adjustments, partial refunds, and corrections with a full audit trail.
Record bank and M-Pesa transactions, then match and reconcile them against your statements. No API connections required.
Run payroll daily, weekly, biweekly, or monthly. Manage permanent, contract and casual staff, track timesheets and leave, and auto-calculate PAYE, SHIF, NSSF, NITA.
Manage salary advances and staff loans. Deduct repayments from payroll in installments as agreed, with full tracking of outstanding balances.
Trial balance, balance sheets, general ledger, journal entries, fixed asset register, and adjusting entries — full double-entry accounting built in.
Gariclaim helps you maintain tax-ready records with a pre-built Kenyan chart of accounts, automatic VAT calculations on parts and labour, and tax registration management - so you're always ready for filing.
Auto-compute output/input VAT on every invoice, job card and parts purchase. Export summaries for your accountant or iTax filing.
Store your KRA PIN and tax registration types directly in your organization settings. VAT, Income Tax, and more.
Full audit logs track every change across job cards, insurance jobs, and accounting entries. Your accountant will thank you.
Built for garages. From single-bay to multi-branch. No hidden fees.
For single-bay garages
For growing workshops
For established operations
Join garages across Kenya that trust Gariclaim for job cards, parts, insurance jobs and daily operations.